Each participant of the ECJS & JEP New Year 2023 Event will receive the following:
- Four-Star superior Accommodation
- Free WiFi Internet Access in all rooms and public areas.
- General Room facilities
- Free access to fitness facilities (treatments/ activities may cost extra)
- Kosher meals
- Entertainment and workshops
- City Tours with professional guides – dependant on local laws and restrictions
- Organised transport for official trip tours and visits – dependant on local laws and restrictions
- General room service
- Optional Parking (charged by the hotel directly to each individual)
Participants will NOT be provided with
- Luxury items (alcoholic beverages besides Friday night, etc)
- Additional room service (washing, dry cleaning, etc)
- Health and other insurance
- Every participant should ensure that their personal insurance covers medical expenses during their stay.
- ECJS & JEP does not take responsibility for damages done by participants (in hotel, buses and other locations). Participants are legally responsible for any damage they cause.
- Participant must notify ECJS & JEP in advance of any illnesses, allergies or medications they are on if there is any risk of any possible side effects or reactions that ECJS & JEP should be aware of. It is the participants own responsibility to ensure they prevent such reactions / side effects taking place as much as realistically possible, and ECJS & JEP does not take any responsibility for any medical care / treatment or incidents that may happen due to a participants failure to adhere to their personal medical responsibilities.
- By completing an event or membership registration form, the applicant gives full permission for ECJS & JEP staff, or affiliated representatives on ECJS & JEP’s behalf, to take appropriate related photographs of the applicant during an event (or pre/post event days), which may be used in any ECJS & JEP related material (e.g. marketing or supplied to sponsors), at the decision of the ECJS & JEP office.
- Any participant may be charged the full cost of the event and sent home during the program if fraudulent information was provided on the registration form for the event or ECJS & JEP member/associate form.
- ECJS & JEP holds the right at any time to cancel your participation if you fail to fulfil any demands or requirements of the program. In this situation the amount of refunds are at the full discretion of the ECJS & JEP office staff.
Ticket Booking Confirmation
ECJS & JEP only confirms and guarantees the booking once tickets have been purchased, approved and payment also received and approved by the ECJS & JEP office; on the basis that the participant provides a copy of his ID / Passport for security and the information supplied on the registration form is correct. Until then, ECJS & JEP does not take any responsibility for your commitment to the event. Therefore ECJS & JEP does not advise you to book your flights / travel arrangements, until you receive your confirmation from the ECJS & JEP office as before this time ECJS & JEP does not guarantee you a place to participate in the event.
ECJS & JEP does its best to adhere to all specific room and event requests (such as room sharing preferences). However, in certain circumstances this may not be possible. In this situation the participant consents to the full authority of ECJS & JEP to make any changes necessary.
These are only for those people currently living in the hosting city holding full residency or alternatively students studying abroad/young adults working abroad, on proof of holding a local address.
Participants must prove financial situation warranting discount. A copy of a valid passport and/or references are required. Documents and/or letter outlining your request with contact details of either a Rabbi or Jewish community organization who can vouch for your limited finances should be sent via e-mail to firstname.lastname@example.org
If you are awarded a further “extra” discount to the advertised prices we ask that you try your best to attend every session of our program, especially the workshops and lectures, to reflect your appreciation of this donation. A thank you letter about your experiences at the event is required for our sponsors within 2 weeks following the event.
Limited availability. Discounts will be granted solely at the discretion of ECJS & JEP and its partners and special offer discounts are only valid on main event dates and exclude extra costs such as extra nights/membership fee etc.
Special Discount Offer and Early-bird Offer Period End-Date
This is the date all registration and payments must be RECEIVED by the ECJS & JEP office. It is entirely the discretion of the ECJS & JEP office staff to decide whether a participant fulfills the demands for the offers, and ECJS & JEP hold the full right to charge non-offer price if they believe this is not the case.
Group Organiser or other Special Offers
These are only applicable to you as an individual and do not apply to any other participants, for example a discount in a 2 person room is a discount on your participation rate and not for the other person sharing the room. It is entirely the discretion of the ECJS & JEP office staff to decide whether a participant fulfills the demands for the offers.
For cancellations until 23:59 on 07 November 2022 we will refund all payment except for 30 Euros admin fee for our staff to process this cancellation. From 08 November 2022 until 23:59 on 01 December 2022, we will refund 70% of your payment, providing the event sells out and we manage to re-sell your place. Otherwise we will not be able to offer a refund. After 1 December 2022, all cancellations will get no refund even for a medical emergency, except for Covid-19 related cancellation where we obtain refund (see Covid-19 section). The reason for this deduction is due to the risk we are taking, as well as the event low prices, the longer administration process involved in changing your booking, and often involves more time and expensive phone calls trying to find a replacement.
ECJS & JEP will have already booked, ordered and paid for everything for you. We will not be able to receive refunds for any of these purchases. Please understand that ECJS & JEP is a non-profit organization. We invest over €100 for each member to attend the event beyond the member fee that was paid. With your cancellation we lose this investment as well.
This is our cancellation policy and we apologize for any inconvenience that this may cause you. You agree that by submitting any event registration form or “ticket” via our website, you thereby acknowledge that you have read and understand this permission agreement and agree to be bound by its terms and conditions.